Business Coordinator

If you are a current Jazz employee please apply via the Internal Career site
Jazz Pharmaceuticals plc (NASDAQ: JAZZ) is a global biopharmaceutical company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases - often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines and novel product candidates, from early- to late-stage development, in neuroscience and oncology. We actively explore new options for patients including novel compounds, small molecules and biologics, and through cannabinoid science and innovative delivery technologies. Jazz is headquartered in Dublin, Ireland and has employees around the globe, serving patients in nearly 75 countries. For more information, please visit www.jazzpharmaceuticals.com and follow @JazzPharma on Twitter.
Job Description
JOB TITLE: Senior Business Coordinator COUNTRY Spain
LOCATION: Madrid ALT LOCATION: Madrid
DEPT NAME General Management DEPT NO Enter Department N umber
REPORTS TO: G eneral M anager Spain and Portugal FLSA STATUS: Choose Drop Down
JOB TYPE Full Time WORK LOCATION TYPE: Office
IS POSITION SUPERVISORY? NO
% OF
TRAVEL TYPE: Choose Drop Down
Brief Description:
Reporting into the GM Spain/Portugal the owner of the position will be responsible of developing and delivering a common framework to all departments identifying and developing standardized forms of working for running JP Iberia business and allowing operations to be more orderly and streamlined.
Thorough knowledge of each department and frequent interaction with ILT members and peer groups the Business coordinator will contribute to critical processes improvement and will support and enable the Company to reach its strategic objectives. The BC will act as advisor to the ILT and may become actively involved as required to meet schedules and resolve problems. He/she will conduct presentations and exchanges of information about projects or workstreams. In doing so he/she will collaborate closely with all internal/external stakeholders whilst demonstrating Company values at all times.
He/she will be planning and developing deliverables required to run the operation and provide consistency among departments including designing/driving enhancements to established procedures, recording, monitoring and analyzing information/relevant factors, planning and implementing all activities related to Madrid facility (purchases, negotiating procurement and coordinating budgets for equipment, services and commodities, vendors, payments, risk assessments…), planning and executing all key internal meetings and company projects/activities. He/she will manage and use some financial records and audits. The BC will interact with the ILT, corporate and regional personnel.
The BC will be responsible for the induction programs of new employees and will collaborate with HR and payroll in all the local activities.
In addition to the Business Coordinator role, the owner of the position will help as Customer Service Department back up to fulfill incoming orders when the local CS responsible is not available.
Essential Job Functions: Business Coordinator
Facilities • Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and so on. • Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security. • Supporting people. • Establishing processes. • Facilities upkeep and improvement.
Technology integration, Liaison with IT with regard to Affiliate hardware & software needs for JPI employees • Putting it all together for facilities management.
Maintain the office supply inventory and order additional supplies as needed.
Facilities vendors management and control
General Vendors management and control
General Tasks
Developing/improving and implementing internal procedures and contributing to employee’s engagement.
Assist in administrative tasks
Supporting cros-functional teams and driving enhancements to established procedures
Plan, design and coordinate key affiliate meetings and activities (cycle meetings, off sites, …)
Act as back up of Procurement Coordinator as requested.
Screening telephone calls, enquiries and requests, and handling them when appropriate in a manner that would support Company values.
Coordinate and prepare key appointments, meetings and agendas.
Others
Legal (Deeds, Spanish official documents support and filing)
Required Knowledge, Skills, and Abilities
Good communication and interpersonal skills capable of maintaining strong relationships.
Strong organizational and multi-tasking skills.
Analytical and problem-solving abilities.
Team-management and leadership skills
Be resourceful, proactive, assertive and self-motivated.
Excellent administration skills
Microsoft Office proficiency at advanced level
Strong Company ambassador
Ability to execute on multiple projects simultaneously.
Ability to manage own workload with flexible approach.
The ability to confidently communicate with colleagues of all levels, including senior management.
Good English skills
Description of Physical Demands
Responsibilities may require working outside of “normal” hours, in order to meet business demands.
Jazz Pharmaceuticals is an Equal Opportunity Employer
Signed:
Employee:
(Name) (Signature) (Date)
GM Spain/Portugal:
(Name) (Signature) (Date
Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.
The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here: https://careers.jazzpharma.com/benefits
Jazz Pharmaceuticals

Fecha de publicación: 08/07/2024